Finance and Operations Manager (80 - 100%)

Coinciding with the establishment of an independent Secretariat for the Global Battery Alliance, and to successfully deliver on the mission of the GBA, the Secretariat is seeking to recruit a Finance and Operations Manager to lead on financial accounting services, financial reporting & analysis, financial management, compliance and risk management and grant management.

The position reports to the GBA Executive Director.

Location:  Home based, remote. Preferred location: Belgium. Valid work permit required.

Start date: As soon as possible

Key Responsibilities:

I. Financial management

 Financial Accounting Services:

• Establish, optimize and ensure the delivery of effective financial accounting services on a day-to-day basis including the payment of supplier invoices, staff expenses, and effective credit card control.
• Ensure efficient and accurate monthly payroll records and payments. Coordinate with the Executive Director on any salary increases, reviews, cost of living allowance and Committee approvals.
• Oversee cash collection of membership fees, liaise with members for the efficient and timely processing of membership fees and follow up periodically with debtors. Handle the invoicing of new members and assist in setting up their payment systems.
• Oversee the invoicing and payment processes for our events and activities.

Financial Reporting, Analysis and Management:

• Ensure the timely production of regular, accurate financial reports that provide analysis and insight, (e.g. dashboards, trends, scenario planning, future projections, KPIs etc..) and concise narrative to support decision making
• Communicate with internal and external stakeholders about payment processes and issues.
• Support the development and implementation of a finance strategy that is aligned with the organisation's goals and objectives and supports the effective management of resources and robust decision-making
• Ensure compliance with all future grant requirements, including financial reporting, performance metrics, and project outcomes and prepare and submit regular reports to funders, detailing the project's progress and how funds are being used, to maintain transparency and accountability
• Support the Executive Director with annual budgeting.

II. Operations management

 Compliance and Risk Management:

• Serve as the liaison for banking, tax, and VAT issues in Belgium.
• Ensure full compliance with the filing requirements and deadlines of tax authorities in collaboration with GBA’s tax and accounting advisory firm

Office management, including CRM and IT systems management

• Implement and manage CRM systems
• Onboard and support team in CRM adoption
• Oversee the organization's IT infrastructure for reliability and security and oversee work of independent IT adviser
• Manage licenses for software, corporate subscriptions and essential equipment for team members
• Stay informed about emerging technologies relevant to operations
• Evaluate and recommend technology solutions for enhanced operational efficiency

Operational procedures, including event management

• Ensure compliance with established policies and procedures
• General quality assurance for GBA events, including on site management, led by administrative coordinator
• Collaborate with external parties for seamless execution and positive participant experiences, as required
• Identify and mitigate potential operational risks and develop contingency plans for critical operations
• Regularly review operational processes and policies and implement enhancements
• Oversee data security measures to protect sensitive information
• Assess and plan operational processes for scalability to accommodate organizational growth
• Develop, maintain and implement crisis management plan (i.e. IT back up, travel safety for employees) in collaboration with ED as required

Skills and Experience

We are looking for a proactive and innovative individual with a proven background in finance and operations. The ideal candidate will:

• Possess strong financial and organizational skills.
• Be familiar with and eager to implement financial systems and processes that enhance efficiency.
• Have a minimum of 10 years of relevant work experience.
• Have experience with Belgian financial and fiscal systems.
• Be fluent in English, with excellent communication skills.
• Be proficient in Excel and accounting software.
• Demonstrate a detail-oriented, collaborative, and solutions-focused approach.
• Be able to work independently and manage their schedule flexibly.
• Have a commitment to confidentiality and integrity.

Additional information

The GBA is committed to creating a diverse and inclusive work environment. We strongly encourage applicants from varied backgrounds to apply. At the GBA we aspire to be an employer of choice where all mix/range of talented individuals contribute to the team and do their best work.

How to apply

Please send cover letter including salary expectations, CV and starting date availability to secretariat@GlobalBattery.org with “GBA Finance and Operations Manager – Private” in the subject line. References will be required for final candidates. Interviews will start on a rolling basis as qualified candidates are identified.